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Automations built every single day inside a working real estate agency.
I'm an active real-estate agent at Blitz Ploiești with a 2.5% + VAT commission. The N8N workflows I sell are the ones I use to find, qualify, and convert my own clients. Nothing on this site was built only for demo — everything runs in production weekly.
Every real-estate SaaS competitor sells you a platform. I sell you the workflows I've sharpened in actual combat.
ImobiliareAI.ro asks you for a monthly SaaS fee. You lose your data if you leave.
Generic "real-estate CRMs" weren't built by someone who actually called 171 property owners in a single month.
I give you the code. Self-hosted. Modifiable. Yours.
I'm in the market as a working agent, not as an external vendor. I understand what it means to call a property owner from OLX and have them hang up on you. I understand 30-, 60-, 90-day follow-ups for an expired exclusive. I understand the pressure of a 2.5% commission.
That's why my workflows aren't "interesting ideas" — they're solutions to the daily pain of a 2026 real-estate agent.
Three workflows that drive the most money for a real-estate agency.
Owner prospecting on OLX + Storia
Scraper monitors new owner-posted (not agent) listings, enriches them with property data (location, age, comparable pricing), and sends a personalized prospecting message within 60 minutes of posting. Because in real estate, the first to call wins.
Tools: Firecrawl · OpenAI · WhatsApp Business · Google Sheets
Buyer-lead qualification
WhatsApp chatbot replies to inquiries in seconds, asks 6 BANT questions (budget, authority, need, timeline), writes a summary into a CRM (Notion or Airtable), and allocates a viewing slot only for leads scoring >7/10. So I stop wasting time on "just looking" tyre-kickers.
Tools: WhatsApp Business · OpenAI · Notion/Airtable · Cal.com
Expired-exclusive follow-up
Automatically detects when an exclusive expires (the owner re-posts the same listing from a different account, or with slightly modified photos). Sends a reach-out message at the right moment — not too early, not too late. Listing match via >0.85 similarity score.
Tools: Firecrawl · Pinecone · OpenAI · SMS/WhatsApp · Calendar
Or buy the "Real Estate Complete" bundle — €299 for all three →
What I automate in my own work week.
- Monday 7:00 AM — automated agent fetches all new owner-posted listings from the previous weekend on OLX, Storia, Imobiliare.ro. Classifies by Prahova zones, removes duplicates, scores potential. I get the list at 8:00 AM with the top 20 sorted.
- All day — WhatsApp chatbot active on my agent profile. Answers basic questions, books viewings in my Cal.com free slots, initially qualifies buyers. I only step in when the lead score is high.
- Tuesday, Thursday 6:00 PM — automated workflow sends follow-up reminders to owners contacted in previous weeks who didn't reply (max 3 polite follow-ups, then exit from the pipeline).
- Friday 8:00 PM — weekly Notion digest: how many owners contacted, how many viewings booked, what stage each lead is in, what potential commission is on the table.
- Saturday-Sunday — AI voice agent picks up calls when I can't. Books callbacks, takes messages, alerts me only if the call is marked "urgent" by an existing client.
Questions specific to real-estate agents
I'm an independent agent / small broker. Does this make sense for me?
It makes more sense for you than for a large brokerage, honestly. Big brokerages have teams that do the manual work. You're alone — every hour saved through automation is an hour you can spend at viewings or closing deals. A €149 template + 2 hours of setup pays for itself in 2 weeks if you use it for prospecting.
How does this compare to ImobiliareAI or a dedicated CRM?
ImobiliareAI and dedicated CRMs are SaaS. You pay monthly (in EUR/USD), your data is on their servers, you lose access if you leave. N8N is different: workflows run on your server (€5-10/month VPS), your data is yours, if you leave they keep running. Pay once or pay for maintenance, not for access.
Can I get into legal trouble scraping OLX / Storia?
Good question. Scraping public data is legal in the EU per recent jurisprudence (ECJ rulings on 2024 scraping cases). But each portal's terms may vary. What we do: rate-limiting (max 1 request per 5 seconds, human-mimic), zero storage of personal data without consent, contact only via the public channels indicated by the owner. For maximum safety, I also recommend a punctual legal consultation — I have a partner lawyer I can recommend.
I work at a large agency — can I still use this?
Yes. The workflows run on your personal N8N (not the agency's). Your data, your leads, your commission. Compliance check: review your agency contract for any tool exclusivity clauses — most Romanian agencies don't have them.
Do you guarantee a number of leads per month?
No. No one serious guarantees that. I do guarantee the workflows work as described and that I use them personally. What you can do: buy a template (€149), use it for 30 days, measure. If you see no results, I refund 50% within 14 days (template-only; not for setup, which involves billable hours).
"Real Estate Complete" bundle — €299 or €1,499 with setup.
All three real-estate workflows wired into one ecosystem. Used personally at Blitz Ploiești. The most economical option if you want a complete system, not just one piece.